Erie County Public Records
Use this page to route Erie County searches across clerk/recorder land records, property and tax files, vital records, and public filings, with the inputs to start online.
On this page:
Start Here
- Start with the County Clerk/Recorder index for deeds, mortgages, and liens using grantor/grantee, instrument number, or book/page
- Search the Assessor parcel database by parcel number, owner name, or situs address for ownership and assessed values
- Use the Treasurer/Tax Collector bill lookup to verify tax amounts due, payments, and delinquencies by parcel number or address
- Check the county GIS/parcel map to confirm parcel boundaries, parcel IDs, and nearby parcels before ordering documents
- Request certified copies from the Clerk/Recorder or Vital Records when a raised seal or official certification is required
Record Routing
- Deeds, Mortgages, Liens → County Clerk/Recorder
- Property Ownership & Assessment → Assessor
- Property Tax Bills & Payments → Treasurer/Tax Collector
- Subdivision Plats & Parcel Maps → GIS/Mapping
- Birth, Death, Marriage Certificates → Vital Records/County Clerk
Search Inputs
- Grantor/Grantee Name
- Instrument Number or Book/Page
- Parcel Number (APN/PIN)
- Situs Address
- Owner Name
- Tax Year or Bill Number
Source Map
| Source / Office | Best For | Search Method | Why It Matters |
|---|---|---|---|
| County Clerk/Recorder | Deeds, mortgages, liens, releases, and recorded instruments | Grantor/grantee name, instrument number, or book/page; date range filters | Recorded land records establish ownership and encumbrances; starting point for chain-of-title and lien verification. |
| Assessor | Parcel ownership, characteristics, assessed values, and land use codes | Parcel number (APN/PIN), situs address, or owner name | Connects owners to parcel IDs and valuations used by tax and mapping systems. |
| Treasurer/Tax Collector | Current and prior tax bills, payments, delinquencies, payoff amounts | Parcel number or bill number; owner name or address | Confirms tax standing that can affect transfers, redemptions, and lien priority. |
| GIS/Mapping | Parcel boundaries, acreage, map pages, and nearby parcel context | Interactive map; parcel number or situs address | Identifies the correct parcel and map references before ordering documents or requesting copies. |
| County Clerk Public Files | Meeting minutes, agendas, resolutions, public notices, and administrative filings | Keyword, governing body, and date range filters | Finds official county actions that may impact property, permits, or local compliance. |
| Vital Records/County Clerk | Birth, death, and marriage certificates (certified or informational, where allowed) | Registrant names, event date, certificate number if known | Identity and family-history documents often require certified copies for legal use. |
Erie County Search FAQs
How do I request a certified copy of a deed or mortgage?
Locate the instrument in the County Clerk/Recorder index, note the instrument number or book/page, and submit a certified-copy request to the Clerk/Recorder.
What if I only know the street address?
Use the Assessor or GIS search to find the parcel number and owner name, then return to the Clerk/Recorder index to locate the recorded documents.
Why do some index entries show no image available?
Some offices provide index data without document images online; order plain or certified copies from the Clerk/Recorder using the instrument number or book/page.
Where are business and UCC filings found?
Business registrations and UCC filings are typically maintained by the State Secretary of State; use parcel and recorded document searches at the county level for real property liens.